The Washington County Clerk-Auditor’s Office has issued a request for proposals regarding Election Ballot Sorting, Signature and 4-digit Capture Automation, Equipment and Servicing. The office is looking to enter into a contract with a qualified firm to provide the necessary software, service, support, and equipment.
The purpose of this request for proposal is to fully automate the receipt and processing of vote by mail ballots. This automation is expected to include signature, vote history, and 4-digit capture and comparisons.
The proposed system must be capable of sorting ballots into batches based on specific criteria, such as legislative districts, cities, precincts, or whether a ballot requires review, ID, or rejection. Additionally, the system must have the ability to exchange data and files with the State of Utah voter registration database.
If feasible, the response to the RFP should include methods to automate the removal of a privacy tab or other ways to expose private information for processing. The county anticipates that the RFP may result in a contract awarded to a single contractor, with the project required to be fully tested and implemented by June 1, 2026.
All electronic bid proposals must be submitted by 4:00 PM (MST) on or before February 13, 2026. Proposals sent after this deadline will be rejected by the County.
Washington County may amend or clarify the RFP before the submission deadline, with any changes posted as formal written addenda on the Washington County website. All submitted proposals will become public record and remain the property of the County.
